TERMS & CONDITIONS

All Pitter Patter Recreational Classes and Pitter Patter Centre Bookings may be referred to as ‘Class’ or ‘Classes’ in the following Terms and Conditions. ‘Client’ refers to the person responsible for either a centre booking or class enrolment made with Pitter Patter Dance Ltd.


1. REGISTRATION / ENROLMENT & FEES

1.1 Enrolling in a Pitter Patter Class secures a booking for the whole term. Enrolments are carried over each term, reserving a student’s spot. Written notice of withdrawal must be given via email if a student is not returning to classes for any subsequent terms or full fees will be charged for that term.

1.2 Fees are on a per term basis and payment is expected by the date due as shown on the invoice.

1.3 Early withdrawal from classes during the term may be considered, subject to written notification from the guardian of the child, only at the discretion of Pitter Patter Dance Ltd. There is a minimum one week’s notice required where applications are successful.

1.4 Late payment constitutes default under this agreement and Pitter Patter Dance Ltd may withdraw students from classes at their discretion. A $10 late fee is added to all invoices overdue by a minimum of 30 days. Additional administration fees, collection agent and collection costs may be charged to overdue accounts beyond the 30 day mark.

1.5 Our timetable is subject to change at any time. All public holidays are observed. Pitter Patter Dance Ltd classes run during term time and coincide with the New Zealand primary school term which generally consists of around ten weeks. Our term fees are on a pro-rata basis, meaning that only the number of classes offered in the term are charged for.

1.6 Pitter Patter Dance Ltd fees are subject to change at any time and are reviewed annually. At least 2 months’ notice will be given prior to any fee change. Fees include GST.

1.7 Parents / Guardians are responsible for attendance. No refunds, discount or make up lesson will be offered in the case of a student missing a scheduled class. In the case of a teacher being unwell or unable to teach a class, every effort will be made to find a replacement. If no replacement can be found, a make-up lesson will be offered where possible. If neither of these options is possible, a credit towards the following term for that missed class will be offered.


2. STUDENT HEALTH & SAFETY

2.1 You consent to your child participating in classes run by Pitter Patter Dance Ltd and that when you are not present you consent to your child being under the care of Pitter Patter Dance Ltd instructors. Pitter Patter Dance Ltd students are under supervision during class only and while we aim to provide a safe environment, instructors and staff cannot be responsible for students outside of allocated class times.

2.2 Pitter Patter Dance Ltd aims to provide a safe learning environment to reduce risk of injury. Students and caregivers should recognise that dance does incorporate a certain level of risk. Pitter Patter Dance Ltd is not liable for any personal injury sustained or loss of property while attending classes. Pitter Patter Dance Ltd provide qualified and / or experienced teachers who actively promote safe teaching practices and are provided with our Health and Safety regulations.

2.3 To ensure a student’s wellbeing during classes with Pitter Patter Dance Ltd, medical information should be supplied in the case of any allergies or physical, learning or developmental disability.

2.4 Physical contact with students may occasionally be necessary by instructors while teaching them correct body placement for dance technique. Any concerns should be discussed with Pitter Patter Dance Ltd prior to class commencement.

2.5 In the event of an emergency, where a parent / guardian is not present, all effort will be made to contact the caregiver nominated on the registration form. If contact is unsuccessful, this agreement allows Pitter Patter Dance Ltd to take all necessary steps for the proper care and treatment of the student, including, but not limited to seeking professional medical help.

2.6 Online Classes: When participating in any exercise or dance programme, there is a possibility of physical injury. If you engage in any of our online choreographed routines or training videos, you agree that you do so at your own risk, are voluntarily participating in these activities, assume all risk of injury to yourself, and agree to release and discharge Pitter Patter Dance Ltd from any and all claims or causes of action, known or unknown, arising out of Pitter Patter Dance Ltd negligence.

2.7 Health & Safety Policy document: You can view our full Health & Safety Policy here, and for Covid-19 info and updates, please visit Our Covid-19 Response page.

2.8 Move Classes: Classes hosted by Pitter Patter Dance Ltd fall under both this agreement and that of Move Otautahi. You can find Move Otautahi’s T&Cs here.


3. PRIVACY & MEDIA RELEASE

3.1 Occasionally Pitter Patter Dance Ltd may record your child’s image via video or still camera. This agreement allows Pitter Patter Dance Ltd to use those images for promotional or training purposes. All effort will be made by Pitter Patter Dance Ltd to seek written permission for marketing purposes. Any concerns should be raised at the time of enrolment and objections should be made in writing.

3.2 Personal details supplied at the time of enrolment will not be shared to any third party without your written consent, except when payments are overdue when a third party may be brought in to seek payment as per clause 1.4

3.3 Social Media Policy: We take the privacy of our wee dancers very seriously and request that permission is sought from all other parents in attendance, in any child’s class by the filming parent, prior to posting any image via video or still camera on any public forum including, but not limited to; FaceBook, Instagram, Twitter, TikTok, Snapchat, WhatsApp etc. While Pitter Patter will make every effort to encourage this policy, Pitter Patter Dance Ltd takes no responsibility for images shared by members / students / parents filmed during classes or events with Pitter Patter Dance Ltd.


4. CENTRE BOOKINGS

4.1 Safety: All Pitter Patter Dance Ltd staff and instructors will adhere to the guidelines set out in clause 2 at any centre booking booked with Pitter Patter Dance Ltd. A ratio of 1:10 educational support staff, in addition to the instructor must be present for the duration of any ‘Workshop’ bookings. We retain the right not to conduct certain activities if our instructor feels that the participants are not responding appropriately or may ask that a centre staff member removes an individual child if they become too riotous and the instructor deems their actions unsafe; OR if our instructor deems the environment unsafe for active participation due to hazards that are unable to be removed.

4.2 Payments and cancellations: Invoices for ‘Regular Bookings’ will be sent twice per term: midterm and at the end of each term. Full payment is required on or before the 20th of the month following the invoice. Invoices for ‘One-Off Bookings’ and ‘Workshops’ will be sent upon confirmation of said booking and full payment is required 7 days prior to the booking date. A non-refundable $50 deposit is required for any ‘Workshops’ bookings. If the booking is cancelled with no less than 21 days’ notice, a refund of any balance paid beyond the non-refundable deposit is offered. Bookings changed or cancelled within 3 days of the booking with no postponement date will result in the loss of 25% of the fee. Bookings changed or cancelled within 3 days of the booking with a postponement date will result in the loss of 10% of the fee to cover admin costs and loss of earnings for our instructor for being unable to fill that session time. Where Pitter Patter Dance Ltd are responsible for the cancellation of your booking due to violent weather, injury or illness, 100% of any payments made for your booking will be refunded unless we are able to agree on a postponement date.

4.3 Travel: All of our packages are quoted based on sessions booked within city limits. Additional travel fees may be applied for bookings further out and will be advised prior to booking confirmation. If, however, your booking location changes after the booking had been confirmed, Pitter Patter Dance Ltd reserves the right to add an additional travel fee should it be required.

4.4 Dress Ups, Props and Equipment: Packages available with bookings refer to the hire of our dress ups, props and equipment for the duration of the session. Any damage to property supplied by Pitter Patter Dance Ltd is the responsibility of the client and remuneration may be sought for this in the event of damage sustained during your booking.
1.4 Late payment constitutes default under this agreement and Pitter Patter Dance Ltd may withdraw students from classes at their discretion. A $10 late fee is added to all invoices overdue by a minimum of 30 days. Additional administration fees, collection agent and collection costs may be charged to overdue accounts beyond the 30 day mark.