Policies & Procedures
Updated October 2019
TRIAL CLASS POLICY
Trial lessons may be booked online through our website or with our admin staff, in person or over the phone.
Please view the timetable on our website in advance and select a class that you would like to trial.
If you book online and the class you select is booked out, we will contact you to advise which days are available.
If you trial a class and continue for the remainder of the term, you will be invoiced for the term fee pro-rata from your first class. If you decide not to continue after your trial class, there is no charge.
One trial lesson is permitted per style.
Following your trial lesson you may contact our office to discuss or simply complete a full enrolment form online.
An online enrolment form must be completed prior to attending a class, with the exception of pre-booked trial lessons.
Enrolment is confirmed upon payment of term fees, which must be paid prior to attending classes.
Enrolment is per term and will roll-over to the next term within the calendar year.
If you would like to maintain your place in the class for the next term you must confirm your enrolment by finalising the term fees. Fees for the next term are due by the last day of the current term.
All students must re-enrol for Term 1 of the new year via the online enrolment system. Instructions for this are provided during Term 4.
Term fees are on a per-term basis (not per-class)
Invoices for the next term are sent three weeks before the end of the current term. Fees for the next term are due by the last day of the current term.
If a student enrols or begins a class mid-term, only remaining lessons will be invoiced.
With the exception of ANZAC Day, classes are always held on Public Holidays that fall within each term.
GST is applicable on all invoices and will be detailed specifically.
A $30 Administration Fee is applicable for invoices paid after the due date. The Administration Fee will appear on all invoices and is automatically discounted as an “Early Payment Discount” if fees are finalised by the due date.
Term fees are not discounted due to absence under any circumstances, however two make-up lessons in another timeslot are permitted per term.
In the case of extended absences of 2 or more consecutive weeks due to injury/illness or travel, parents are asked to contact the admin staff or Principal in writing via email.
If your child is going to be absent from their class, please notify our administration office by emailing firstname.lastname@example.org or phoning 3369 1133 to leave a message or speak with our staff.
If your child is absent for two weeks in a row and your fees are outstanding, their enrolment will be cancelled.
Students under 12 years of age must wait on premises, inside the studio until they are picked up after class.
Please be on time to pick up your child and avoid dropping off too early, where possible. We are unable to take responsibility for our students before or after their scheduled classes and it is the responsibility of the parent to ensure their child is picked up and dropped off on time.
In the case of an emergency or unavoidable delay, please contact our office to inform us of the situation. If your child is not collected at the end of their class, they will be sitting inside the classroom until a parent arrives to collect them. In this instance, please quietly open the door of the studio and your child may leave with you.
Two make-up lessons per class per term are permitted.
Make-up lesson may only be taken within the same term as the missed class.
A student may only attend a make-up lesson in the same style and age/level as their missed class and in the case of under 6 years of age, with the same teacher.
All make-up lesson must be pre-arranged with our administration office by emailing email@example.com or phoning 3369 1133
CHANGE & CANCELLATION/WITHDRAWAL
The Premier Dance Academy reserves the right to change teachers or timetabling when necessary at any time throughout the year.
In the unlikely event that a Premier Dance Academy class is cancelled, a make up lesson may be arranged, or students will have the lesson credited to their account.
If a student decides to withdraw from a class or from The Premier Dance Academy entirely, written notice is required via email.
There will be no refunds or credits for withdrawal from classes once fees are paid except in the event of extenuating circumstances – please email firstname.lastname@example.org
Toddler, Creative & Prep Dance - Uniform is not compulsory for this age group. You may purchase a Premier Dance uniform or a similar ballet ensemble or comfortable clothing of your choice. Ballet shoes or bare feet are accepted.
Ballet Students - Each ballet grade has their own colour lycra leotard with Premier Dance Academy logo. Pink/flesh colour socks or ballet tights. Flesh pink leather or canvas ballet shoes with elastic only. Matching sheer chiffon skirts to match are available but are optional for all levels except Pre-Primary and Primary, as they require them for their exams. Ballet tights are compulsory from Grade 2 ballet upwards. Boys should wear a white/black fitted t-shirt or male black/white leotard/unitard with black or navy bike pants or long tights. Black or white leather or white ballet shoes with white socks. Grade 1 – Grade 5 students will require black character skirt (girls only) and shoes.
Jazz, Tap & Musical Theatre - Uniform is not compulsory for these styles in 2020 however they will be compulsory form 2021. Optional Premier Dance uniform consists of Navy & Red shorts or pants and singlet tops with logo. For girls, tan coloured jazz or tap shoes with socks. For boys, black coloured tap or jazz shoes.
Hip Hop - Regular comfortable clothing or active wear may be worn with sneakers or runners. E.g. Bike pants, leggings, singlet tops, t-shirts. Sneakers or runners. No denim shorts or skirts of any kind.
For all students, hair is required to be worn off the face and in a bun for all ballet students (where possible) with the exception of 3:30pm weekday classes as we acknowledge that this can be a rush from school.
Most of the requirements are available through our Uniform Shop at Milton.
Students must wear the correct footwear for each class/style.
Trial students are permitted to wear comfortable clothing and bare feet.
Yearly assessments are available to students in Ballet from Pre-Primary & Up, Jazz & Tap.
All assessments at The Premier Dance Academy are OPTIONAL.
The choice of assessment offered to each student is at the discretion of their teachers.
Photographic consent and release is obtained at time of enrolment.
By giving photographic consent students/parents agree to The Premier Dance Academy using images and/or videos of students on The Premier Dance Academy website or for social media and advertising purposes.
Students/parents are not permitted to video or photograph classes, students or staff at any time, unless given permission by the staff or individuals involved.
Photos of children should not be posted on social media platforms without the permission of the parent/guardian.
Due to music copyright laws, filming of all Premier Dance theatre performances is strictly prohibited.
Parents or guardians who do not wish for mages of their child to be published should contact The Premier Dance Academy in writing by emailing email@example.com , which will be treated in strict confidence.
CONCERT & COSTUMES
The Premier Dance Academy provides performance opportunities each year to all students from Toddler Dance and up.
Concert dates are announced in Term 1 each year.
A Concert Levy is payable for all participating students which includes hire of all costumes, video recording, full supervision at rehearsals & performances and a concert t-shirt.
Tickets are available for purchase online only via Trybooking.
Costumes are owned by The Premier Dance Academy and loaned to students for all performances.
A Concert Levy is payable for all students participating in end of year concerts, which includes the hire of costumes.
The Premier Dance Academy does not require parents to purchase or make any costumes.
Upon enrolment a valid parent name, email address, home address, phone number and emergency contact number must be provided for each student.
Important information and invoices will be sent to the primary email address provided upon enrolment.
Communication involving all students under the age of 18 will be directed to the primary contact.
All communication must not offend, intimidate, humiliate or bully another person.
Digital communication must not be misleading, false or injure the reputation of another person.
All enquiries, communication of concerns or queries, must be communicated to The Premier Dance Academy by emailing firstname.lastname@example.org or calling 3369 1133
Teachers are not available during or in-between class time to discuss matters or answer enquiries.
Personal matters may be directed to the Principal – Tania Whelan by emailing email@example.com
HEALTH & SAFETY
The studio space, flooring and equipment are set up to promote and maintain safe dance practices.
Appropriate emergency procedures exist and The Premier Dance Academy staff understand the procedures relevant to their location.
The Premier Dance Academy staff have the responsibility and authority to ensure that health and safety objectives are achieved. They will identify and eliminate unsafe acts, procedures, conditions, equipment, and hazards of all kinds.
Behaviour from students, parents or visitors that may cause an unsafe or inharmonious environment, will not be tolerated.
It is the responsibility of the student or parent/guardian to inform The Premier Dance Academy of any prior or current allergies, illnesses or injuries.
All staff members hold a valid First Aid Certificate, CPR training and Bluecards (Working with Children).
Parents/Guardians must be responsible for students before and after class times. The Premier Dance Academy does not provide supervision outside of class time unless prior arrangements have been made.
No student (under 18 years) is to wait outside or leave the premises unaccompanied by a parent or guardian.
An Emergency evacuation map is located on the premises. A fire extinguisher and smoke alarm is located within the premises.
In the event of an injury, Premier Dance staff will administer First Aid treatment and complete an Incident Report.
Where an injury occurs, the students’ parent/guardian will be contacted. If the primary contact cannot be reached, the emergency contact will be called.
Due to the nature of dance classes and technique correction, physical contact with students is often required.
EMERGENCY EVACUATION PROCEDURE
In case of an emergency, an evacuation alarm will sound.
Staff will direct and advise all persons to move safely to the nearest exit, following the emergency evacuation plan.
Staff will then direct all persons to the meeting point, in the car park, or an alternative safe area.
FOOD, DRINK, ALCOHOL AND DRUGS
Food and/or drink must only be consumed in the areas at the top of the stairs at both Milton and Clayfield locations and not in the studios or waiting rooms.
The Premier Dance Academy requests that nuts are not brought on the premises however cannot ensure that the premise is 'nut free'.
The possession or consumption of illicit or non-prescribed drugs or alcohol is not acceptable at any time.
Parents, students, teachers and/or employees must not arrive at The Premier Dance Academy or any associated event, impaired by the effects of illicit drugs or alcohol.
BEHAVIOUR & BULLYING
The Premier Dance Academy does not tolerate swearing, indecent or disrespectful language, defamatory comments, or indecent or disrespectful conduct from students, parents/guardians, family members, or visitors.
Appropriate behaviour is expected on the premises and at associated events, as well as online.
Where any person or student feels that they are the victim of bullying, they should notify The Premier Dance Academy Principal Tania Whelan immediately by emailing firstname.lastname@example.org
All incidents brought to the Principal’s attention will be addressed and resolved promptly.
If inappropriate behaviour persists, The Premier Dance Academy reserves the right to terminate a student’s enrolment immediately.