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ECOLE BALLET AND DANCE THEATRE

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Terms & Conditions 2020

TERMS AND CONIDITIONS 2020

Please read all Terms and Conditions carefully. By enrolling at Ecole Ballet and Dance Theatre (“Ecole”), it is assumed that you have read, understood and agreed to the following terms and conditions.


POLICIES AND GUIDELINES

1. Classes
Classes at Ecole fill up quickly, so it is imperative that you fill in an online enrolment form to secure your child’s place in the class. Class sizes are kept small enough to afford individual attention and one or even two assistant teachers (in the younger classes) often augment classes.
Students new to Ecole will be offered a trial class to ensure that they are enrolled in the appropriate level. If your child decides they do not wish to continue, we do not bill you for that class. However, if they do decide to continue, you will be billed for the trial lesson and normal term fees will apply.

2. Examinations/Assessments – Classical Ballet
Ecole follows the Royal Academy of Dance (RAD) Classical Ballet syllabus and some Senior Level 6/7 students study the Preparatory Level/Level 1 of the Classical Dance Australia (CDA) syllabus founded by Mr John Byrne. RAD Exams are not compulsory but are recommended. Examinations/Assessments are held at Ecole Ballet Studios (and/or at RAD Headquarters for Vocational Exams) and entry for examinations is at the discretion of the Principal. The Autumn and Spring Holiday Exam Schools each held over one week, are compulsory for any student taking part in an examination, assessment or award.

a) Pre-Primary and Primary
To be eligible for the Pre-Primary Class Award, students must attend one classical ballet class per week, as well as the compulsory Spring School holiday classes at the end of Term 3.
To be eligible for the Primary Exam, students must attend two classical ballet classes per week, as well as the compulsory Spring School holiday classes at the end of Term 3.

b) Grades 1-5
To be eligible for Grades 1-5 Exams/Assessments, students must attend two classical ballet classes per week, as well as the compulsory Spring School holiday classes at the end of Term 3, if invited to participate in the RAD Examination/Assessment.

c) Senior Level 6 & 7 (CDA)
Students must attend two classical ballet classes per week and an in-house assessment (optional) will be held late in Term 3.

d) Senior Levels 7, 8 & 9 (RAD)
Students must attend three classical ballet classes per week, as well as the compulsory Autumn or Spring School holiday classes at the end of Term 1 or 3 depending on whether a student is entered in the May/June or October exam session.

3. Private Lessons
Please enquire for more detail if interested via email: enrol@ecole.com.au. Please note, 24hrs notice must be given if your child is unable to attend their private lesson, otherwise the full fee will be charged.

4. Punctuality and Absences
Please be punctual as late arrivals can be disruptive. If you know in advance that your child will be absent from class for any reason, please let us know by email: info@ecole.com.au or phone: 0433 832 653.

5. Uniform and Grooming
Students are to wear the Ecole uniform for every class. The Uniform List 2020 can be found on the Ecole website. Please label all of your child’s clothing with her/his name.
We ask that you ensure that your child is neatly groomed, with hair worn in a bun for ballet students or secured away from the face for all other styles. Jewellery must be kept to a minimum and not left on the premises. Ecole does not take responsibility for any valuables brought or left on the premises.

6. Lost Property
Please label all uniform items, shoes and possessions brought to Ecole. The Lost Property Box can be found in the Dressing Room behind the Main Studio. Any unclaimed items by the end of each term will be placed in the Pre-Loved Clothing Box or donated to charity.

7. Safety and Security
Parents/guardians are expected to physically collect their children from the foyer area. Parents who wait in their cars for their children to come to them are inviting the possibility of an accident. Please note therefore, that we expect children to wait INSIDE the foyer. Should parents be late, the children will be told to come back into the studio. The back lane to Studio 2 is out of bounds to Junior Children.

8. Health of a Student
We accept students on the assumption that they are in good health and fitness and may participate in dance activities at the studio. Tuition in dance entails strenuous physical exertion and that whilst all Ecole staff take every precaution, the risk of injury cannot be eliminated. It is your responsibility to notify staff of any injury, medical condition or allergy suffered by the student that may prevent him/her from engaging in certain physical exercises or routines. Students are permitted to bring water into the studios. In case of an emergency requiring urgent medical attention, the undersigned herby authorises the staff of Ecole to seek medical attention. In such an event, Ecole will make every effort to contact the Parents/Guardians before any action is taken, unless life threatening.

9. Physical Contact in the Performing Arts
Some physical contact may be necessary by a member of the faculty to demonstrate technique or exercise – or if First Aid is to be administered.

10. Personal Contact Details
Please keep us up to date with your correct email address and telephone numbers. There is a posting box outside the office door for messages. If the Office is unattended, phone messages (0433 832 653) will be dealt with as soon as possible. Please do not expect teachers to answer your queries between classes.
E-mails to: info@ecole.com.au will receive prompt attention.

11. Ecole Website and Notices
Please read the notices on the notice boards in the main foyer of The Dance Centre. The Ecole website has a copy of Ecole’s Terms and Conditions, Code of Conduct, Privacy Policy, Media Release, Fee Structure and Uniform List. The website is regularly updated with news and important information.
Website: www.ecole.com.au

12. Media Release
When you enrol students through the online enrolment form there is a MEDIA RELEASE acceptance option at the end of the form. If you check this box then you grant to Ecole, the right to take photographs/videos of your child whilst participating in dance classes/activities run by Ecole Ballet and Dance Theatre. You acknowledge that Ecole will use such images/videos for promotional purposes across various media including Ecole’s website, Ecole’s Facebook, Ecole’s Instagram, newsletters, print collateral, etc. You hereby permit Ecole to use images/videos in a lawful manner for the purposes described above. You understand that your consent can be withdrawn at anytime upon written notice and that students’ names/private information will not be disclosed. You can leave this box ‘unchecked’, or email Ecole, if you do not wish your child to be featured on Ecole’s social media sites.

13. Photography and Video
Parents may photograph or video their child during Parents’ Week on the condition that all photos and videos are for private use only. No photographs or videos are to be uploaded on to the Internet. Please ensure you request permission from the parent/guardian of any child whose image you would like to video or photograph. Please note that during the end of year performances there is strictly no photography or video recording permitted.

14. Parents’ Week
At the end of Term 1 we have Parents’ Week, where we encourage parents, relatives, and friends to watch classes to see the students’ progress. ‘Parent watching’ is a very special time for all our students. The children love the attention of a quiet and appreciative audience – no talking please and switch off mobile phones. Open Day replaces Parent Watching in Term 2, and in Term 3 and 4 there will be no parent watching classes, due to ballet exams and end of year performance rehearsals.

15. Open Day - Saturday 30th May 2020
Open Day is a day allowing parents, relatives and friends the opportunity to enjoy the students' progress in a series of in-house demonstrations in Ecole’s Main Studio. It is a fun-filled action packed day full of Classical Ballet, Demi-Character, Lyrical/Contemporary, Jazz, Hip Hop, Tap, Musical Theatre, Acro and spectacular Solo and Eisteddfod Group performances. All Ecole students (from 3 years through to Seniors) are involved in this exciting day.

16. End of Year Performances
All students have the opportunity to perform in Ecole’s Annual End of Year Performances held in November/December. There will be both Junior and Senior performances with further information to come once dates and times are confirmed with venues. Please note however that the performances are divided into specific age groups.

FEES POLICY

17. Invoices for fees are emailed to parents/guardians prior to the start of each term.

18. All Term Fees must be paid within the first 2 weeks of term or late fees will apply.
If fees continue to remain outstanding by the Monday of Week 3, a late fee of $10 per week will be automatically added to your account until it is settled.
Unpaid and overdue accounts may be forwarded to a debt collector’s agency for recovery of all debt plus agency collection costs.

19. Fees are payable per term (4 terms per year) and will NOT be reduced for non-attendance of any proportion of the term. There are NO refunds of fees.
New students commencing mid-term are entitled to a pro-rata discount off full fees.
New students are not charged for a trial class, if your child does not wish to continue. However, if the child continues, you will be charged for the trial lesson and normal term fees will apply.

20. Any classes missed due to illness, holidays or other commitments are non-refundable and non-transferable, except in instances where a student has suffered an injury.

21. A 10% Sibling Discount is applied to the second and subsequent siblings.

22. 24 hours notice must be given if your child is unable to attend their private lesson, otherwise the full amount will be charged.

23. Active Kids AND Creative Kids Rebate Vouchers are accepted at Ecole. Vouchers must be sent to Ecole by specific dates prior to each term beginning. These due dates will be emailed to parents.

24. Additional fees are charged for examinations, assessments, mock exams and holiday exam schools.

25. There is an additional costume fee to cover the cost of costume purchase/hire that is payable in Term 3 and Term 4.

26. Payment of Fees:

a) Direct Deposit:
Account Name: Ecole Ballet and Dance Theatre
Bank: Commonwealth Bank of Australia
B.S.B: 062-205
Account No.: 1036 6728
Reference: Parent/Carer Name & Invoice No

b) Online payment: Credit/Debit Cards – VISA, Mastercard or AMEX.
Please note there is a SURCHARGE for online payments:
Visa/Mastercard - 1.87% on transaction value + $0.33 transaction fee
American Express - 3.5 % on transaction value + $0.33 transaction fee
International Cards - an additional 1.1% may apply to credit cards


c) Cash: deposited at the Office

d) Cheques payable to: Ecole Ballet and Dance Theatre

27. Enquiries regarding billing/charges should be addressed to: accounts@ecole.com.au


Ecole Ballet and Dance Theatre
Address: 1a Lindfield Ave, Lindfield NSW, 2070
Postal Address: PO BOX 288, Lindfield NSW, 2070
Phone: 0433 832 653
Email: info@ecole.com.au
Website: www.ecole.com.au

Privacy Policy

PRIVACY POLICY

Online enrolment is conducted through ThinkSmart Software Pty Ltd. Any personal information is securely stored and will only be used for the purpose for which it is submitted or for such other secondary purposes that are related to the primary purpose.

Our Ecole website is hosted on the Wix.com platform. Wix.com provides us with the online platform that allows us to communicate news, events and classes to you. Your data may be stored through Wix.com’s data storage, databases and the general Wix.com applications. They store your data on secure servers behind a firewall.

We receive, collect and store any information you enter on our website or provide us in any other way. We may use software tools to measure and collect session information, including page response times, length of visits to certain pages, page interaction information, and methods used to browse away from the page.

We may contact you to notify you regarding your enrolment, or to send updates about Ecole, or as otherwise necessary to contact you to enforce our User Agreement, applicable national laws, and any agreement we may have with you. For these purposes we may contact you via email, telephone, text messages, and postal mail.

We reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it.

If you would like to: access, correct, amend or delete any personal information we have about you, you are invited to contact us at: info@ecole.com.au


Media Release

MEDIA RELEASE

You grant to Ecole, the right to take photographs/videos of your child whilst participating in dance classes/activities run by Ecole Ballet and Dance Theatre. You acknowledge that Ecole will use such images/videos for promotional purposes across various media including Ecole’s website, Ecole’s Facebook, Ecole’s Instagram, newsletters, print collateral, etc. You hereby permit Ecole to use images/videos in a lawful manner for the purposes described above. You understand that your consent can be withdrawn at anytime upon written notice and that students’ names and private information will not be disclosed.

Please leave the box unticked if you do not agree to this Media Release. If you have any queries please email: info@ecole.com.au

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