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Icon Gymsports

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Photography and Advertising Policy

1. I give permission for my child to be photographed by Icon Gymsports coaches.

2. I understand that these photos will be used be Icon Gymsports for advertising and social media purposes. Photos may be used on platforms including but not limited to; the website, Facebook, Instagram, banners and flyers. Children will only be identified by first name.

3. Photos will only be used by Icon Gymsports as an organisation photos will not be posted by Individuals.

* If you would not like your child to be photographed for any reason please email info@icongymsports.com and ensure you receive a response in writing.

Recreational Make up Policy

1. I understand that Icon Gymsports does not offer refunds for any lessons missed during the term under any circumstance.

2. I understand that credits are only offered in the case of medical conditions and must be applied for in writing accompanied by a doctors certificate. All credits will only be applied for periods of 2 weeks or more of absence.

3. In the case of missed lessons Icon Gymsports offers make up lessons.

4. Makeup lessons are only offered in classes with spaces available.

5. A maximum of 2 make up lessons may be taken each term, unless applied for and approved in writing.

6. Make up lessons must be booked through the parent portal.

Recreational Fee Policy

1. I understand that Icon Gymsports has the following discount options for recreational classes:
a. Pay the normal fee before the end of the previous term and receive the early bird discount
b. Sign up on a direct debit. You will be automatically enrolled and the term fee will be deducted from your account on the last day of term. You will receive an additional $5 discount for this option on top of the Early Bird Discount, so $15 in total. If you decide not to continue next term you will need to let us know in writing a minimum of 2 weeks before the end of Term.
c. 2 Terms in advance and your class price goes down 50cents every week on top of the Early Bird Price
d. 3 Terms in advance and your class price goes down $1 every week on top of the Early Bird Price
e. 4 Terms in advance and your class price goes down $1.5 every week on top of the Early Bird Price.
This means you can get your 1 hour class for as low as $16.50 per lesson! Save up to $123 over the year.
d. Sign up for 5 weeks only: $100. Use your active kids voucher and this is free!

2. I understand that these discount options are only available when signing up for a full term. If you are interested in a discount option please book and pay online and then contact the office to organise the discount.

3. I understand that with the exception of 1 free trial all fees are to be paid before participation in any lesson at Icon Gymsports.

4. I understand fees are charged on a termly basis and will be worked out at a pro rata rate, based on how many lessons are left of the term.

5. I understand Icon Gymsports does not offer partial term payments for holidays or any other reasons.

6. No refunds will be given under any circumstances. Credit notes may be considered for serious medical reasons only and must be applied for in writing to management accompanied by a doctor's certificate. Credit can only be used for the same student (not transferred between siblings).

7. Late pick up charge: If you are late to pick your child up and it is the last class of the day you will be charged. By law Icon are required to have two staff members stay with your child. After the first 10 minutes, you will be charged $25 per 15 minutes.

8. All staff, athletes and parents are bound by the Icon code of conduct. Anyone not adhering to these rules may be asked to leave the program. Depending on the severity of the breach you may or may not be given a written warning. No refunds will be given under these circumstances.

9. All enrolments are subject to approval through Icon Gymsports management. Enrolments may be denied or discontinued.

Parent Code of Conduct

1.Athletes are to be dropped off and picked up from class on time every week. Coaches are only responsible for athletes during their designated class time. Parents are required to park and walk athletes inside and come inside to pick them up at the end of class. We will not allow athletes to leave the gym without a parent present if under 18 years of age.
2.Please consider safety of convenience when parking and only leave your car in set parking spaces.
3.Should your child be late to/from class, please contact the office (9482 4341) and let them know so we can provide appropriate care until you arrive. If you are late to pick your child up you will be charged in accordance with our late pick up fee policy.
4. Please ensure you wait with your child until they have been called for their class. Please ensure they are not in the gym until this point.
5. Parents and siblings are required to wait outside the black gate for all classes unless asked to assist with the class. Please ensure children not involved with classes are supervised and not inside the gym at any time.
6.All Icon staff members deserve to feel safe and be treated with respect. Parents must speak to staff politely. Any issues must be directed through Club Manager, Rosie.

Icon Gymsports Waiver

1. I have submitted all relevant medical information.

2. All enrolments are subject to approval through Icon Gymsports management. Enrolments may be denied or discontinued at the discretion of management.

3. Icon Gymsports operates under the policy that if there is any doubt of a serious injury an ambulance will be called. All efforts will be made to contact the parent to inform them that an ambulance has been called as soon as possible. If you would not like an ambulance to be called for your child if we are unable to get in touch with you then please complete a written request. Please ensure you receive a written reply to confirm we have received your request.

4. As a parent/guardian I give my child permission to participate at Icon Gymsports and agree to delegate my authority to the staff involved. I realise precautions are taken to eliminate injuries or hazards and a qualified coach is always present, however injuries and accidents may occur. In the event of any injury I hereby waive, release and hold harmless from any liability for damages or claims for personal injury, including accidental death, as well as for property damage which may arise in conjunction with the above activity, against Icon Gymsports, its employees, coaches and assistants.

Athlete Code of Conduct

1. Gymnasts are expected to be on time to every session and competition, if they are going to be late please phone the office. When gymnasts arrive late they are expected to speak with their coach before commencing the session or competition.
2. Gymnasts are required to wear appropriate attire to every session. No jeans or buckles are permitted. We reccomend tight fitting clothing that does not fall down when you go upside down. No jewelry or long nails are permitted whilst training, this includes watches and fit bits.
3. Gymnasts or parents are expected to inform their coach of any injury they may have prior to training.
4. Icon is a family and we all need to support each other through bad and good times. Bullying is not tolerated at Icon under any circumstances, whether this be in person or online.
5. Negative talk/gossip will not be tolerated; positive attitudes are a must when in the Icon gym. If there is a problem, please speak with your coach or Rosie directly.
6. Gymnasts are expected to treat the gym as a training facility. They are not to sit or lie down whilst training unless instructed to by a coach.
7. All athletes must respect every staff member at Icon Gymsports. They must be polite, listen to their feedback, do what they are asked and not answer back. This is regardless of whether that staff member is your normal coach.
8. Everyone likes to train in a nice environment, gymnasts are to look after our gym and use all equipment properly to prevent it from getting damaged.


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